Overview
VILLAGE OF SARANAC LAKE
REQUEST FOR QUOTES (RFQ)
Berkeley Green Public Restroom Cleaning Services
RFQ Issue Date: June 15, 2026
Contract Term: July 1, 2026 – October 1, 2026
Village Contact:
Richie Hewitt, Parks Manager
Village of Saranac Lake
39 Main Street, Suite 9
Saranac Lake, NY 12983
Phone: (518) 891-4150
Email: pisgahmanager@saranaclakeny.gov
I. PURPOSE
The Village of Saranac Lake is seeking written quotes from qualified contractors to provide daily cleaning,
sanitizing, restocking, and inspection services for the public restrooms located at Berkeley Green in downtown
Saranac Lake.
The selected contractor shall furnish all labor, supervision, equipment, cleaning supplies, and other materials
necessary to perform the services described in this Request for Quotes.
II. CONTRACT TERM
The contract period shall commence on July 1, 2026, and conclude on October 1, 2026.
Services shall be provided seven (7) days per week, including weekends and holidays.
The Village reserves the right to extend the contract for an additional term by mutual written agreement.
III. LOCATION
Berkeley Green Public Restrooms
Main Street
Saranac Lake, NY 12983
IV. HOURS OF OPERATION
The public restrooms are open daily from 8:00 a.m. to 8:00 p.m.
The contractor shall ensure that the restrooms are:
● Cleaned, stocked, and ready for public use no later than 8:00 a.m. each day
● Maintained in a clean, sanitary, and safe condition throughout the contract term
The Village is responsible for locking the restrooms each evening.
V. SCOPE OF SERVICES
The contractor shall provide, at a minimum, the following services:
Daily Cleaning and Sanitizing
● Clean and sanitize all toilets, urinals, sinks, countertops, mirrors, partitions, floors, walls, and fixtures
● Sweep and mop floors
● Empty all trash receptacles and replace liners
● Remove debris from entrances and surrounding immediate areas
● Clean and disinfect high-touch surfaces, including door handles and dispensers
● Inspect all plumbing fixtures, lighting, locks, and dispensers for proper operation
Restocking
The contractor shall supply and replenish all consumable items, including:
● Toilet paper
● Paper towels
● Hand soap
● Trash bags
● Cleaning products and disinfectants
Graffiti Removal
● Remove graffiti from walls, doors, partitions, and fixtures as needed
Reporting
The contractor shall promptly notify the Parks Manager of:
● Vandalism
● Damage
● Plumbing issues
● Safety concerns
● Supply shortages
● Any condition requiring repair or maintenance
VI. CONTRACTOR REQUIREMENTS
The successful contractor shall:
● Possess all licenses and permits required to conduct business in New York State
● Comply with all applicable federal, state, and local laws and regulations
● Provide trained and supervised personnel
● Successfully complete any Village-required vendor onboarding procedures
● Maintain confidentiality and professionalism when interacting with the public
VII. INSURANCE
Prior to contract execution, the selected contractor shall provide certificates of insurance evidencing the
following minimum coverage:
● Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate
● Workers’ Compensation: Statutory limits
● Disability Benefits: Statutory limits
The Village of Saranac Lake shall be named as an additional insured on the Commercial General Liability
policy.
VIII. QUOTE SUBMISSION REQUIREMENTS
Quotes shall include:
1. Company name, address, telephone number, and contact person
2. Description of relevant experience providing similar services
3. Proposed total contract price for the full contract term
4. Optional daily or weekly pricing breakdown
5. List of any assumptions or exclusions
6. Proof of insurance or statement confirming ability to meet insurance requirements
Quotes may be submitted electronically or in writing to the contact listed above.
IX. EVALUATION
Award shall be made to the lowest responsive and responsible contractor whose quote best meets the needs
of the Village.
The Village reserves the right to:
● Reject any or all quotes
● Waive informalities or irregularities
● Request additional information from any respondent
● Award the contract in the best interest of the Village
X. PROCUREMENT REQUIREMENTS
This procurement is being conducted in accordance with the Village of Saranac Lake Purchasing Policy and
New York State General Municipal Law § 104-b.
The Village is exempt from New York State sales tax.